Share evidence with instructors

To offer learners a more personalized workflow for submitting evidence, learners can choose when to share evidence with instructors. When this workflow is enabled by administrators, submitted evidence immediately appears in learner portfolios (no approval process). Instructors do not see evidence until learners explicitly share it with them. This workflow is ideal for learners in a higher education or corporate learning environment where they may have work in progress that is not ready to share with instructors. For instructors, this allows them to only see evidence that is carefully curated by the learner for review, feedback, and assessment. By default, submitted evidence is automatically shared with instructors and requires approval before the evidence displays in portfolios. This workflow is more suitable for younger learners in a K-12 learning environment.

Note the following:

  • To allow you to share evidence with instructors, an administrator must turn on this workflow.
  • Once instructor sharing is turned on by an administrator, you can only share evidence with instructors from the Portfolio tool in Brightspace Learning Environment.
  • If you are currently using Brightspace Portfolio and your administrator turns on instructor sharing for the first time, any existing evidence that was previously visible to instructors continues to be visible. However, any new evidence will not be visible to instructors until you share it.
  • Evidence containing feedback, rubrics, or outcomes cannot be unshared with instructors.
  • Archived evidence can be shared and then unshared with instructors, even if it contains feedback, rubrics, or outcomes.
  • Learners can also share evidence with instructors by clicking the (...) Options menu on an evidence tile and selecting Share with Instructors.
  • When you share evidence with an instructor, the date and time the evidence is shared is added to the evidence, visible to you and the instructor. However, the date and time that the evidence was collected is only visible to you.

The Instructor Sharing toggle on evidence details in Brightspace Portfolio

Figure: The Instructor Sharing toggle on evidence details in Brightspace Portfolio

To share evidence with instructors:

  1. In Brightspace Learning Environment, click your user profile on the navbar.
  2. Click My Portfolio.
  3. Click a course tile.
  4. Click an evidence tile to view the evidence details.
  5. From the Instructor Sharing toggle, click the toggle from Not Shared to Shared. This authorizes the instructor to view the evidence, provide feedback or attach rubrics/outcomes to the evidence.
  6. Navigate back to the course page in your portfolio. The evidence tile displays a new Shared with Instructors icon Shared with Instructors icon that indicates the evidence is now shared with instructors.