Protect the privacy of enrolled learners

Enable or disable the display of users' non-directory information by selecting or clearing User Information Privacy role permissions. Non-directory information is information your organization holds private. Directory information includes anything that should be visible to users, like the information in a telephone book.

User Information Privacy permissions determines if non-directory information such as users' first, last, and middle names, username, email, and org defined ID are visible in tool data (such as discussion posts, survey attempts, grades, etc.).

To further protect the privacy of enrolled learners, administrators can also define preferred names that are distinct from legal names. For example, a transgender user with a different first name or a user commonly known by their middle name. Once set, the user's preferred name appears everywhere in Brightspace, in place of the legal name. For more information, refer to Preferred names.