Google Workspace usage scenarios

Learners use Google Docs to make assignment submissions

Users can submit their assignments created in Google Docs to folders in the Assignments tool.

To access this feature, learners need the Can add files from Google Drive permission.

Learner Google Document submissions are converted to PDFs

Administrators can specify that Google Document submissions are exported as PDF files. This is useful for preventing users from editing Google Documents after submitting them and enables tools like Turnitin to perform document analysis.

From the Google Workspace Administration page, click Settings, and under Document Submission Options, enable Export as PDF.

Learners view expanded Google Workspace widget

You can place a tabbed widget on any Brightspace Learning Environment homepage that allows a user to view their unread emails, upcoming calendar events in the next seven days, and a list of documents in their Google Workspace account. The user can determine which tabs to view.

To access this widget, learners need the View Google Workspace Widget permission.

Learners view summary Access Google Workspace widget

The summary widget is more compact than the tabbed widget, so it's ideal for pages with limited available screen space. You may want to place the tabbed widget on the organization's homepage and the summary widget on a course homepage.

To access this widget, learners need the View Access Google Workspace Widget permission.

Learner access to tabs in the Google Workspace widget

Administrators can choose which tabs are visible in the Google Workspace widget. This allows you to control the Google Workspace functionality that is available to users.

From the Google Workspace Administration page, click Settings, and under Tab Visibility, configure the following options:

  • Mail
  • Google Calendar
  • Google Drive

If an administrator hides a tab in the Google Workspace widget, that tab option is grayed out in the Tab Visibility settings.